MS PowerPoint 2007 - Lesson 5: Format text in PowerPoint
IT Tricks

MS PowerPoint 2007 – Lesson 5: Format text in PowerPoint


Knowing how to perform basic tasks with text while working in PowerPoint 2007 is very important. In this lesson, you’ll learn the basics of text manipulation, including how to insert, delete, select, and move text, and how to work with text boxes.

Format text in PowerPoint 2007

  • Insert text
  • Delete text
  • Select text
  • Adjust the font size
  • Format the font style
  • Format the font color
  • Insert artistic text
  • Basic commands with text in PowerPoint

    • Use Bold, Italic, and Underline commands
    • Other font related commands
    • Text alignment
    • Indent text
    • Text direction
  • Text box

    • Inserts a text box
    • Move the text box
    • Resize the text box
  • Move text

    • Copy and paste text
    • Cut and paste text
    • Drag and drop text
  • Practice!

Insert text

  • Click the placeholder (the section for entering content) or the text box where you want to insert the text. The insertion point will appear. If you are working with a placeholder, the default text in the placeholder will disappear.
  • Enter the text you want in it.

Delete text

  • Place your cursor next to the text you want to delete.
  • Press Backspace on the keyboard to delete text to the left of the cursor.
  • Press Delete on the keyboard to delete text to the right of the cursor.

Select text

  • Place the insertion point next to the text you want to select.
  • Click and hover over the text to select it.
  • Release the mouse. Text selected. A highlighted box will appear over the selected text.

When you select text or an image in PowerPoint, a hover toolbar with formatting options appears. This gives the user easy access to the formatting commands and saves a lot of time.

Adjust the font size

  • Select the text you want to modify.
  • Click the drop-down arrow next to the box Font size on the tab Home. Menu Font size will appear.
  • Move the cursor to select different font sizes. Feature Live Preview will be activated for you to preview how the font size will appear in the slide.

Change the font size

  • Click the font size you want to use. The font size will change in the slide.

Format the font style

  • Select the text you want to modify.
  • Click the drop-down arrow next to the box Font style on the tab Home. Menu Front Style will appear.
  • Move the cursor to see the different font styles. Feature Live Preview will be activated to help you preview how the font style will appear on the slide.

Change font format

  • Click the font style you want to use. The font style will change in the slide.

Format the font color

  • Select the text you want to modify.
  • Click the drop-down arrow next to the Font color box on the tab Home. Menu Font color will appear.
  • Move the cursor to select different font colors. Feature Live Preview will be activated to help you preview how the font color will appear on the slide.

Format fonts

  • Click the font color you want to use. The font color will change in the slide.

Your color choices aren’t just limited to the drop-down menu that appears. Choose More Colors at the bottom of the list to get more color options.

Insert artistic text

WordArt (text art) are styles that can be applied to text to create a visual effect. To apply WordArt> Text Selection> Open Tab Insert > click the button WordArt > select WordArt:

Insert WordArt into PowerPoint

To edit the WordArt style, choose WordArt, open the tab Format of Drawing Tools> select button WorkArt Fill, WordArt Outline or button Text Effects:

Edit the WordArt style

Basic commands with text in PowerPoint

Use Bold, Italic, and Underline commands

  • Select the text you want to modify.
  • Click an order Bold (Bold), Italic (Italic), or Underline (Underline) in the group Font on the tab Home.

The Bold Order

  • Click the selected command again to remove formatting.

Other font related commands

Another order

  • Increase Font Size: Increase the font size of selected text to the desired font size of the user.
  • Decrease Font Size: Reduce the font size of the selected text to the font size of the user wishes.
  • Clear All Formatting: Delete recent format changes.
  • Strikethrough: Strikethrough text.
  • Text Shadow: Add shadows to the text
  • Change Case: Lets you try different capitalization options without having to delete and re-enter letters or words.

Text alignment

  • Select the text you want to modify.
  • Choose one of the four alignment options from the group Paragraph on the tab Home.
    • Align Text Left: Align selected text to the left margin.
    • Center: Align text so that it is about equal distance from the left and right margins.
    • Align Text Right: Align selected text to the right margin.
    • Justify: Align right and left margins.

Text alignment

Align commands only work with text in placeholders or text boxes where it’s placed, not on the slide.

Indent text

You can perform the following steps to indent the text, click the button Indent To adjust the indentation level, press the Indent button repeatedly to increase the indent size. There are 2 indent and back buttons, depending on the situation you choose the appropriate button.

Buttons to indent text

Text direction

To change text direction:

  • Text selection
  • Click the button Text Direction on the tab Home
  • Choose the style you want.

Text navigation

Text box

In addition to inserting text into placeholders, you can insert text into text boxes. Text boxes allow you to add predefined layouts so you can place the text wherever you want on the slide.

Inserts a text box

  • Select a tab Insert on Ribbon.
  • Click on an order Text Box in the group Text.
  • Click and drag the cursor until the text box is the width you want.

Insert a text box

  • Release the mouse.

Move the text box

  • Click the text box. Your cursor will change to a cross with an arrow at each end.
  • Hold down the left mouse button and drag the text box to the desired position on the page.
  • Release the mouse.

Resize the text box

  • Select the text box.
  • Click one of the square resize handles or a circle handle to the left or right at one of the four corners.
  • While holding the mouse button, drag the sizing handle until the text box is the desired width.

Resize the text box

  • Click and drag the green circle to rotate the text box.

Move text

Copy and paste text

  • Select the text you want to copy.
  • Click an order Copy on the tab Home.
  • Place your insertion point where you want the text to appear.
  • Click an order Paste on the tab Home. Text will appear.

Copy and paste

Cut and paste text

  • Select the text you want to cut.
  • Click an order Cut on the tab Home.
  • Place your insertion point where you want the text to appear.
  • Click an order Paste on the tab Home. Text will appear.

Cut and paste

Drag and drop text

  • Select the text you want to copy.
  • Click and drag the text to where you want it to appear. The cursor will have a text box below it to indicate that you are moving text.
  • Release the mouse button and the text will appear.

Practice!

Use the Workshop presentation or any other PowerPoint presentation of your choice to complete this challenge.

  • Insert text on slide.
  • Practice using commands Bold, Italic and Underline.
  • Change the font style of the title.
  • Change the font size of the title.
  • Change the color of subheadings.
  • Use command Change Case on the slide title.
  • Practice using commands Increase Font Size and Decrease Font Size.
  • Insert a text box and add text to it.

>> Next post: MS PowerPoint 2007 – Lesson 6: Add content in PowerPoint

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