1. What is Microsoft Teams?
Microsoft Teams is a seamless communication and collaboration platform that combines seamless chat, online meeting, video conferencing, and integration with other applications in Office 365. This is the tool that brings this great collaboration solution to businesses, freelancers, and others working in a team environment. Besides, many people also use Microsoft Teams to create online classes in teaching. Having a great team space is key to being able to make creative decisions and communicate effectively with each other.
Essentially, Teams brings together the best of Office 365 features in a single tool where you can:
– Share ideas and expertise in private chats.
– Create Office Online documents in web browser.
– Integrate internal or external content and tools with many different tabs.
– Take advantage of bots to support your daily activities and tasks.
– Download and use Microsoft Teams on computers, web browsers and mobile devices.
1.1. What does Microsoft Teams do?
Within a single window, users can use a variety of key Office 365 tools and applications to be more productive and productive:
– Calendar and meetings (Outlook).
– Create, share, edit and search content (SharePoint, OneDrive and OneNote).
– Call and meet group members (Skype).
– Chat and send instant messages (Skype).
1.2. Key benefits of Microsoft Teams
– Center for cooperation and chat.
– Office 365 integration.
– Customize Teams through APIs and bots.
– Confidentiality and compliance with enterprise rules.
– Azure Active Directory integration.
– No additional cost for Office 365 users.
2. How to use Microsoft Teams
2.1. Groups and Channels – Teams & Channels
To start teamwork you will need to form a team or a team. Team programming process is done easily with just a few simple mouse clicks.
* How to create a team in Microsoft Teams:
– Click Join or create a team and choose Create a team.
– Name the group and add a description.
– You add members to a group that is one person, a group or an entire contact.
– Choose Private or Public mode so anyone can find and join the group.
After completing the grouping, you choose Add and click Close.
Each group has subsections called channels and a General Channel is automatically created. You can have multiple channels in a group. For example, in the Marketing group, you can create Channels like Social Media, Product Launch or Content. Or the company name could be the group and the channels are part of the company. Users can create groups and channels in accordance with the way the company or organization works. Whenever there is a new announcement or activity, the Channel will be highlighted.
* How to create a Channel in Microsoft Teams:
– Click 3 dots next to the group name and select Add channel.
– Enter a name and description for the channel.
– Check the option Automatically favorite this channel for the whole team if you want the channel to show up automatically in everyone’s channel list.
Complete the channeling process by clicking Add.
Additionally, each channel has its own tabs that appear along the top of the screen. Tabs like Conversation, Files, and Notes (OneNote sharing) are automatically created. You can also add your own tabs.
With easy group creation and multiple channels, users can collaborate with colleagues in the organization, or teachers can use Microsoft Teams to conveniently create online classes.
2.2. Conversations – Conversations
Conversations are one of the main features of Microsoft Teams, allowing each group to discuss and chat. Conversations are central, where all group activities take place, from file sharing to video calls.
Use @mentions allows you to tag members or even groups. Users looking at Converstions will easily see where they’re mentioned through icons @ red to highlight areas that are important to them. Furthermore, Microsoft Teams for PC will notify you through alerts. As well as tagging, users can like content and share emojis or GIFs.
2.3. The files
In the Teams window, you can do multiple tasks directly from within that window or in the browser. These tasks include the ability to delete, download, move files, open, copy, edit, or get a link to share with others.
You can also initiate a group chat next to the file, allowing team members to discuss while working on the file. And this conversation will appear in the Conversation thread.
2.4. Notes – Notes
Notes takes you to the group’s shared OneNote notes. Inside Teams, you can view and edit notes (directly inside the Teams window), or you can click to edit notes within the OneNote app.
2.5. Add tab
As noted above, besides automatically generated tabs, you can also create your own tabs that currently include Planner, Excel spreadsheet, Word documents, Power BI dashboard and more. You just need to click on the sign + next to the default tabs.
Microsoft products are also easy to add, but many new integrations will be added in the future, such as Asana integrations. With inter-systems integration so important to teamwork, users can expect to see more outstanding partner activity and integration.
2.6. What is the menu of Microsoft Teams?
Along the left side, you can navigate to various areas within Teams like Chats, Meetings, Files and Activity. Specifically:
– Activities: Display the latest Teams activities that you have participated in.
– Chat: Contains Skype for Bussiness chats, provides a complete chat history. However, for a group chat, you should use the Teams menu and organize group chats in Conversations.
– Teams: An overview of all the groups you join and lets you drill down into each channel within Teams. This is also where you team up.
– Meetings: The Meetings tab pulls meetings with you from Outlook, and also lets you schedule meetings within the Meetings tab that are sent to a group. If you want to schedule other meetings with external users or individuals, you’ll still need to use Outlook because the Team Meetings tab is only for scheduling meetings with one group. (Remember the purpose is team collaboration, not calendar management.)
– Files: Inside Files, you can quickly search and view files in OneNote, OneDrive, and Teams (stored in separate SharePoint sites). There’s also a very useful Recent tab so you can quickly access the latest documents you’re working on, as well as a shortcut to downloads.
2.7. Admin – administrator
Microsoft Teams is inherently a great product because it is versatile and offers you a lot of possibilities. However, getting started and learning how to use Microsoft Teams has also brought about some sort of chain reaction, which can give administrators a headache. Fortunately, in Office 365 Admin, you can control Teams settings in the Groups dashboard.
In Admin settings, you can control who can create groups, which features are or are not allowed, such as video meetings, screen sharing or animation, or whether the widgets can be used. wide or not. This provides the necessary control, to enable management according to the organization’s policy and ensures you can retain control over the application.